When you are looking for a recruitment system, sometimes you can’t see the forest for the trees. For this, it is advisable to request demos so you can try different systems.
But how do Applicant Tracking Systems (ATS) software demos work? We will explain that in this article.
To select and implement a new ATS, you need the necessary time to analyze your current processes, challenges and opportunities. The workflow needs to be re-designed or described, technical and functional requirements need to be set, integration with a website needs to be realized, standard forms and letters need to be implemented, users need to be trained, et cetera. By using this time and recognizing the challenges you face today and the inconveniences you have with your current systems and processes, you are in a much stronger position to start looking at what the market has to offer.
Providing information and viewing an online demo
Online demos are usually offered in exchange for some company information. This allows the vendor to connect with you, but it also tells them a bit about your needs and structure so they can best advise you on how to use their software. After viewing an online demo, you may decide to have an on-site demo done for your hiring team and possibly request a free trial.
Talk to vendors
By talking to recruitment system vendors, you’ll find out exactly what’s available. Be clear and specific in your search for knowledge when talking to vendors, so you don’t get stuck with an ATS that may not be the best for your organization after all. Make sure you have a list of questions, with features that are important (to you) and you will probably be able to go a long way with the vendors. Through the vendor’s website, you can often easily request a demo, which will allow you to see the functionalities, support, price and various other factors.
Implement a free trial
Vendor support can vary depending on the company and your needs. If you have a solid IT team, you may want to have your own team implement the free trial so you have more control over the process. If you need IT support, you may want to look for an organization that offers more hands-on help with implementation.
The implementation of a free trial should be quick and can often be done remotely. The system will not take over your current recruitment processes or go live immediately, you can just try it out and see what it does with information.
Test Run Information
Since ATS software can process resumes differently than existing systems and apply filters, it is advisable to use the resumes of existing employees – especially top performers – to see how they are processed and flagged. This will allow you to adjust the settings until the resumes of your top performers stand out. After you feel comfortable adjusting, create a few mock applications so you can get a better feel for the look and function of the system from both sides.
Demos and free trials are a great opportunity for you to really “feel” new systems. Use the opportunity to push the system and be critical in your evaluations to make sure the system really fits your needs before you say yes to anything.